doing my part..

i am currently in the midst of organising an important event for my department. effective 1 oct 09, the three countries, spore, msia and indonesia supply departments merged, making us into one big envelope. as an initial step towards better work communication between the three countries, we decided to have a face to face event. this is suppose to be the first of many of such events. as i had already gained quite a reputation organising events here (in my one year here, ive organised 5 events, can u imagine? ishk..) the big boss decided that i should organize it as well.

the budget - quite a lot.

the location - up to me, as long as its either in msia, indonesia or spore.

the activities - use my imagination.

righty-ho.

after much pondering and wondering and researching and looking at the flights availabilities (the company does not allow staff from same team to fly in the same flight so the location have to several flights going in and out) and my own personal preferences (of course) i chose..drum rolls please..BALI, Indonesia.

yes, really!

hotel - since budget was A lot, i chose one of the most expensive hotel in Nusa Dua.

are you jealous yet? :p

the usual logistics matters were ironed out - flights, rooms, transports, food.

the usual meeting package were confirmed - projectors, speeches, role plays, presentations.

then the fun bit.

having a surplus of funds (i know im being extremely boasting about this, but please bear with me, this is my first time organising an event where cost is not an issue! can u believe it? its almost as good as giving me an unlimited credit card and a day in Bloomingdales! Almost, mind ya hehe) i went through the usual bits and pieces, souvenirs for each participants, tasteful ones, not those boring ones u get usually in normal conferences, i arranged for a cultural show during the private dinner on the beach, i organised an awards ceremony of sorts, giving fun and silly awards like The Most Likely to Become CEO Award, you know, the usual stuff.

and yet i found myself hardly making a dent in the budget!

that's one of the perks of having it in Indonesia and having a budget in USD.

what to do , what to do.

and here's what i finally decided to do.

We have teambuilding session on the second day of the event. At first, i was going the normal route of telematch games, or treasure hunts and the likes. but then, overhearing some conversation and after googling some infos on team buildings, i found an idea that i really really liked.

the staff is divided into 6 teams, and each team are to assemble 5 bicycles each. each team are provided with incomplete sets of the parts. for example, for 5 bicycles, u need 5 pairs of wheels, but u only have 4 pairs, or u need 5 handlebars, but u got 8 and etc, u get the idea. each team is given a budget and a list of do's and don'ts. they can swap, trade, buy from other teams and also, from another 3rd party supplier, which in this case is the bicycle manufacturer we have on standby. they can also have add -ons, like safety helmets, safety gears, extra lights and what nots, which gives the hsse element to the project. the winning team is the team that can complete all 5 bicycles in the given time, with the most practical hsse and cost element! brilliant right?!!

the best bit?

all the bicycles, all 30 of them, will be donated to selected orphanages around Bali!

yes! (^_^)

issnt this a lovely idea? of course this is not an original idea, im sure someone else have done it before, but in all my years of working, i have never had an oppurtunity to give away something so significant! we usually give out school books and stationeries, but never something for FUN!

and we're are using top notch state-of-the-art, lightest, newest (brand cannot tell la) bicycles in the market available, so it certainly does not comes cheap. and complete with all the safety sets as well! the event is next week, and im hoping and praying all goes well, especially on this bit and i will update here accordingly ok :)

so that's my good deed of the year hehe.

the secret to the law of attraction, in order to have more, you have to give more!

(^_^)